Selection Process for engagement to all approved categories of GDC Posts – Review thereof

Selection Process for engagement to all approved categories of GDC Posts – Review thereof

All Heads of Postal Circles

Subject: Selection Process for engagement to all approved categories of GDS Posts Review thereof

(i) In case a vacancy does not get filled up through other regular modes of engagement viz.; by combination of duties or by absorption of surplus GDS or by compassionate engagement or by transfer under limited transfer facility, vacancy will be notified first to casual labourers within the jurisdiction of the recruiting authority as per existing instructions contained in this Directorate’s letter No. 17-3 9/4/2012-GDS dated 14.01.2015 read with clarification issued under No. 17-15/2015-GDS dated 07.05.2015.

(ii) In case vacancy does not get filled up through process outlined at (i) above, the recruiting authority before taking decision to fill up the post by way of open notification is to examine the representation of the reserved communities and then decide to which community the vacancy is to be earmarked or the vacancy would go to other community based on order of shortfall subject to overall restriction of 50% in a calendar year strictly as per this Directorate letter no. 19-11/97-ED& TRG dated 27.11.1997. As regards, differently abled persons are concerned, instructions contained in this Directorate letter no. 21-8/92-ED&TRG dated 22.04.1994 shall have the application.

(iii) The vacancy will then be notified to Employment Exchange requesting nomination of suitable candidates [not less than 3] for the post within a period of 30 days from the date of sending requisition to the concerned authority having the prescribed qualification. Simultaneously [on the same day of notification of vacancy to Employment. Exchange], the vacancy will be given wide publicity by displaying a notice giving particulars of the engagement to be made, remuneration and other conditions attached to it at the concerned post office, the police station, the Panchayat office and any other public place considered suitable allowing the same time of 30 days for receipt of applications. A copy of the notification will also be circulated to all Post Offices within the Division duly entered in Account Bag for display on Notice Board. In case the last date falls on Sunday/Holidays, the cut of date will be reckoned as close of subsequent working day.

(iv) The candidates nominated by employment exchange (if any) will then be addressed by service registered post enclosing a copy of the application for the post with a covering letter containing instructions to fill-up the same and self attested documents to be enclosed for further submission to the recruiting authority concerned within 30 days mentioning the cutoff date up to which the application duly completed is to be received by recruiting authority by Registered / Speed Post. Here also, In case the last date falls on Sunday/Holidays, the cut of date will be reckoned as close of subsequent working day.

(v) The candidates nominated by the Employment Exchange as also those responding to the open advertisement will be considered.

(vi) The recruiting authorities concerned will arrange /maintain a register for keeping a proper record of the application received from the candidates applying against open notification as also in response to communication sent by them following their nomination from Employment Exchange on a day to day basis. However, the closed covers will not be opened till the day earmarked for selection.

(vii) The authority higher to recruiting authority will nominate a committee consisting of three members including the recruiting authority with two others not below the rank of Inspector Posts. Besides the said authority will decide the date on which such committee will meet for finalizing selection.

(viii) Selection will be made by the committee strictly based on marks secured only in Secondary School Examination pass certificate of 1oth standard conducted by any recognized Board of School Education in India and will be guided by the clarification issued under this Directorate’s letter No. 17-39/2012-GDS dated 08.01.2014. The committee will also prepare a select panel of 5 candidates for a post in accordance with directions contained in this Directorate’s letter No. 19-14/2010-GDS dated 25.06.2010 followed by letter dated 18.10.2013.