SPARSH
To
(All HODs/ /PCsDA/ CsDA)
Subject: – Performing Data Correction, Initiation of Pension Claim and Identification in SPARSH (CIVIL) – regarding
It has been observed that various Head of Offices/Pay & Audit Offices are not following correct methodology while initiating Data Correction under SPARSH System for Defence Civilians causing delay in processing of the Corrigendum claims and inconvenience to the pensioners. Accordingly, the details methodology for initiation of Data Correction, Initiation of Pension Claims and performing identification on SPARSH is attached at Annexure-A, Annexure-B and Annexure-C respectively for information and following of the given steps while performing above-mentioned activities in SPARSH (CIVIL).
Enclosures:- As stated above.
Abhishek Singh, IDAS
Dy.Controller
Annexure-A
DATA CORRECTION IN SPARSH (CIVIL)
- Data correction under SPARSH system will be initiated only for those cases which data has either been migrated in SPARSH and SPARSH PPO has been generated or initial (first) PPO has been notified through SPARSH portal.
- The role of initiation of Data correction has been assigned to three users (service initiator,
medical initiator and pay initiator). Users will be decided as per the case and field (component) wherein the correction is required to be carried out. - Data correction by service initiator user:-
Data correction will be initiated by service initiator user if corrections need in service related
fields. After completion of correction by service initiator, the correction claim will be submitted to service verifier for approval. Service verifier will login in SPARSH portal and will go to work list tab where correction claim will be available for verification. After verification, claim will be digitally signed and approved by the Service Verifier. Now the claim will go to Audit user for verification and approval. If correction affects the pay part, this correction claim will go through pay users and after amendment and approval of pay user, it will go to Audit user for verification and approval. - Data correction by medical initiator user:-
Data correction will be initiated by medical initiator user if corrections need in medical related
fields. After completion of correction by medical initiator, this claim will be submitted to
medical verifier. Thereafter Medical Verifier will login in SPARSH portal and will go to work
list tab where correction claim will be displayed. After verification, claim will be digitally
signed and approved by medical verifier. Now this correction claim will go to Audit user for
verification and approval. - Data correction by pay initiator user:-
Data correction will be initiated by Pay Initiator user if correction requires in pay related fields.
After completion of necessary correction in pay related fields by pay initiator, this correction
claim will be submitted to pay verifier. Pay Verifier will login in SPARSH portal and will go to
work list tab where correction claim will be displayed. After verification, claim will be digitally
signed and approved by Pay Verifier. Now claim will go to Audit users for verification and approval. If pay correction fields link with service related fields like Rank, MACP, then claim will go through service users for changing according to pay field change and after approval of the same the claim will go to Audit users. - The documentation required by PAO for Audit purpose in this regard shall be communicated by concerned head of the office to respective PAOs through offline mode.
- A Follow chart of Data correction claim is given below:-
| Nature of data correction | Initiating Authority | Audit Authority/ Routed through |
|---|---|---|
| Data correction for service related field only | Head of the office (service initiator) | PAO (Audit)/ Direct |
| Data correction for medical related field only | Head of the office (Medical initiator) | PAO (Audit)/ Direct |
| Data correction for Rank and MACP grade related field | Head of the office (service initiator) | PAO(Audit) routed through Pay user |
| Data correction for Pay part in which service particular not involved only Pay revision etc. involved. | By concerned Pay Initiator on request of concerned HOD through offline mode. | PAO(Audit)/ Direct |
IMPORTANT:-
It may be noted that once a data correction initiated, it should be either approved or rejected by concerned verifiers of Service/ Pay/ Audit. If one data correction is in progress stage the other data correction can’t be initiated against the same
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