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Time limit for submission of claims for Travelling Allowances (TA)

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Time limit for submission of claims for Travelling Allowances (TA)

No.19030/1/2017-E.IV
Government of India
Ministry of Finance
Department of Expenditure

New Delhi, the 13th March, 2018

Office Memorandum

Sub: Time-limit for submission of claims for Travelling Allowances – regarding.

Consequent upon the issuance of General Financial Rule (GFR)-2017, vide Rule 290 of GFR-2017, time-limit for submission of claim for Travelling Allowance (TA) has been changed from one year to sixty days succeeding the date of completion of the journey. Accordingly, in supersession of this Department’s O.M. No.F.5(16)-E.IV(B)/67 dated 13.06.1967 & OM No.19038/1/75-E.IV (B) dated 18.02.1976, it has been decided with the approval of competent Authority that the claim of a Govt. servant to Travelling Allowance/Daily Allowance on Tour/Transfer/Training/Journey on Retirement, is forfeited or deemed to have been relinquished if the claim for it is not preferred within sixty days succeeding the date of completion of the journey.

2. In respect of claim for Travelling Allowance for journey performed separately by the officer and members of his family, the dates should be reckoned separately for each journey and the claim shall be submitted within sixty days succeeding the date of completion of each individual journey. Similarly, TA claims in r/o transportation of personal effects and conveyance shall be submitted within sixty days succeeding the date on which these are actually delivered to the Govt. servant at the new station.

3. The date of submission of the claims shall be determined as indicated below :-

i) In the case of Officers who are their own Controlling Officer The date of presentation of the claim at the Treasury-Cash Section.
(ii) In the case of Officers who are not their own Controlling Officer The date of submission of the claim to the Head of Office-Controlling Officer.

4. In the case of claims falling under category 3(ii), which are presented to the Treasury after a period of sixty days succeeding the date of completion of journey, the date of submission of the claim

will be counted from the date when it was submitted by the Govt. servant to the Head of office/Controlling Officer within prescribed time-limit of sixty days.

5. A claim for Travelling Allowance of a Govt, servant which has been allowed to remain in abeyance for a period exceeding one year should be investigated by the Head of the Department concerned, If the Head of Department is satisfied about the genuineness of the claim on the basis of the supportive documents and there are valid reasons for the delay in preferring the claims, the claims should be paid by the Drawing and Disbursing Officer or Accounts Officer, as the case may be, after usual checks.

6. These orders are not applicable in r/o Leave Travel Concession (LTC) claims which are governed by separate set of rules of DoPT.

7. These orders shall be effective from the date of issue of this O.M.

8. In so far as the persons serving in the Indian Audit & Accounts Department are concerned, this order issues in consultation with the Comptroller & Auditor General of India.

sd/-
(Nirmala Dev)
Deputy Secretary to the Government of India

Source: www.doe.gov.in

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TA/DA and Honorarium payable to Official and Non-official Members/experts: UGC

TA/DA and Honorarium payable to Official and Non-official Members/experts

UNIVERSITY GRANTS COMMISSION

BAHADUR SHAH ZAFAR MARG

NEW DELHI – 110 002

No.F.21-1/2015 (FD-I/B)

16th March, 2016

OFFICE MEMORANDUM

TA/DA AND HONORARIUM PAYABLE TO OFFICIAL AND NON-OFFICIAL MEMBERS/EXPERTS

In supersession of UGC OM. No.21-1/20l5 (FD-l/B) dated 29th July, 2015, the Rules for TA/DA and Honorarium payable to the official and non-official members and experts will be as under:-

The categories. of Official and Non-Official Members are as follows:-

Serving (State/Central) Government servants, Semi Government/ Autonomous Bodies, Employees paid from the Consolidated Fund of indie or through Grants~in-aid are treated as Official Members.

All others including retired Government Servants and retired/ex-member of the University Grants Commission or Statutory Bodies viz. Universities, Institutions, Councils, Boards and Societies etc. are to be treated as Non-Official Members.

“Permanent Account Number (PAN) allotted by the Income Tax Authorities has to be indicated by the member/expert invariably while filling up the Bill”. Payment of TA/DA will be made through E-mode in the bank accounts of members mandatorily. Hence, Experts are required to attach a copy of a cancelled cheque leaf with their claims.

1. HONORARIUM

1. Rs.3,000/- per day for per meeting subject to maximum of Rs.5,000/- per day irrespective of number of meeting in a day.

2. Rs.5,000/- per day for inspection/visit of various committees to institutions/ Universities /organizations. Commission members would also be entitled for honorarium @ Rs.5,000/- per day on the date of Commission Meetings.

Note: Officials of Govt. of India who are nominated as Govt. representatives would not be entitled for honorarium as they attend the meeting in their official capacity as Govt. nominee/nominee of Secretary or on ex-officio basis.

2. TRAVELING ALLOWANCE

Outstation Member/experts:

(i) Travel by Air: The members (officials as well as non-official) will be entitled to travel by air as per entitlement in service or before retirement as the case may be. Non-entitled members will be entitled for journey by air, on specific prior approval of Chairman, UGC. The journey by Air is to be performed by Air India on the sectors where it ply. On other sectors, journey by private airlines will be allowed. Any deviation would require prior approval of competent authority. The members/experts entitled to travel by air may travel by helicopter in case place is not connected by air. However, hiring of charter helicopter, will not be permissible. The claim for air/helicopter journey is to be supported by original boarding cards.

 (ii) Travel by Train: The members/experts will be entitled to travel by all trains including Rajdhani Express/Shatabadi Express, by AC-2 Tier/Chair Car.

NOTE

(a) Train/Air tickets will be arranged by (the UGC, Travel Desk for UGC Meetings, if TA/DA is to be paid by the UGC.

(b) The cancellation charges shall also be reimbursable in case of cancellation or postponement of meeting by the UGC [For Sl. No. 2. (i) & (ii)]. The specific approval for the same would be” required for claiming such amount.

 (iii) The outstation members/experts for intercity travel from the place of residence/Office to the place of meeting and back or in between the places of residence and meeting place & back (located not more than 350 kms. each side) may travel by their own vehicle or by hired taxi (receipt to be produced). ln such case, road mileage @Rs.16/- per KM. for journey performed between A & A-1 Class cities and North Eastern Regions/Hilly Regions (both stations)and @Rs.12/-per KM. in other cities will be allowed on point to point basis. No night halting or driver allowance will be allowed. if the particular routes have toll plazas, the taxi/car claim will be admitted only if it is supported with the receipts of toll taxes or inter-state entry fee as the case may be. The toll taxes/entry tax etc.., will additionally be reimbursed in such cases.

If the distance is more than 350 kms (each side), either the road mileage will be restricted to 350 kms or to the fare of train as per train entitlement AC bus as available on that particular route (as per the option of member.)

 (iv) The local taxi fare at State Transport Authority (STA) rates applicable in the State from residence/office to Airport/Railway Station/Bus Stand and from Place of meeting to Airport/Railway Station/Bus Stand is payable. Where there are no rates notified by State Transport Authority, the Taxi or Own Car fare @Rs.14/- per km and AC Taxi Rs.16/- Per Km. (Rs.25/- for first km upon downing the meter) and Auto-Riksha @ Real-per km (Rs.25/- for first 2 km upon downing the meter) and thereafter Rs.8/- per km shall be reimbursable. The re-imbursement of pre-paid or post-«paid taxi fare (including toll taxes) on point to point basis will be allowed on actual basis on production of receipt. Taxi fare for full day will not be reimbursed.
 (v) The night charges @25% will additionally be allowed if starting the journey by road/ by own car or taxi between 11.00 pm. to 5.00 am.

[For Sl. No. 2. & (iv)]

Local Experts

Local Experts will be reimbursed taxi charges @ Rs.14/- per km. and for AC Taxi @ Rs.16/- per km. from residence/office, as per entitlement, to the place of meeting & back on point to point basis. Taxi for full day will not be allowed for reimbursement.

 3. DAILY ALLOWANCE: 

(i) Outstation Members/Experts:

 Following rates of Boarding & Lodging etc. as applicable to the Central Govt. Employee will be applicable to the Experts:-

S.No. Classification Rate per day of Boarding
(Rs.)
Rate per day of Lodging*
(Rs.)
1. Experts working/retired in GP. or AGP of Rs.10,000/- and above and also those in pay scale of HAG + and above 750/- 7,500/-
2. Experts in GP or AGP of Rs..7600/- and above but less than Rs.10,000/- 450/-  4,500/-
3. Experts in GP or AGP of Rs.5400/- but less than Rs.7600/- 300/-  2,250
4. Experts in GP or AGP less than Rs.5400/- 225/- 750/-

*1. Lodging charges are admissible subject to actual on production of receipt.

2. Boarding charges will be reimbursed on production of receipt/self certification.

 3. No lodging charges will be paid if self arrangement is made.

 

(ii) Local Members/Experts:


 No DA, is payable to Local Members/Experts.

4. UGC Officers/Officials will be covered under FR/SRs (TA) Rules.

5. This issues with the approval of CM Dy. No.51194 dated 9.3.2016.

(Dr. Jitendra Tripathi)

Joint Secretary (Finance)

Source: ugc.ac.in

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TA DA and Honorarium Payable to Official and Non-Official Members/Experts: UGC

TA DA and Honorarium Payable to Official and Non-Official Members/Experts: UGC

UNIVERSITY GRANTS COMMISSION
BAHADUR SHAH ZAFAR MARG
NEW DELHI – 110 002

NO.F.21-1/2015(FD-I/B)

29 July, 2015
OFFICE MEMORANDUM

TA/DA AND HONORARIUM PAYABLE TO OFFICIAL AND NON-OFFICIAL MEMBERS/EXPERTS

 

In supersession of UGC OM. No.1-4/2009 (FD-I/B) dated May 14, 2009, the Rules for TA/DA and Honorarium payable to the Official and non-Official members and experts will be as under:-
The categories of Official and Non-Official Members are as follows:-
Serving (State/Central) Government servants, Semi Government/ Autonomous Bodies, Employees paid from the Consolidated Fund of India or through Grants-in-aid are treated as Official Members.
All others including retired Government Servants and retired/ex-member of the University Grants Commission or Statutory Bodies viz. Universities, Institutions, Councils, Boards and Societies etc. are tO be treated as Non-Official Members.
“Permanent Account Number (PAN) allotted by the lncOme Tax. Authorities has to be indicated by the member/expert invariably while filling up the Bill”. Payment of TA/DA will be made through E-mode in the bank accounts of members. Hence, Experts are required to attach a copy of a cancelled cheque leaf ,with their claims.

1. HONORARIUM

1. Rs.3,000/- per day for per meeting subject to maximum of Rs.5,000/- per day irrespective of number of meeting in a day.
2. Rs.5,000/- per day for inspection/visit of various committees to institutions/ Universities /organizations.

2. TRAVELLING ALLOWANCE

Outstation Members/Experts;
(i) Travel by Air: The members (Officials as well as non-official) will be entitled to travel by air if he/she was entitled before retirement. Journey by Economy Class will be allowed as an economy measure and will be regulated as per their entitlement, subject to air travel restricted to Economy class only except those who are/were in the apex scale or, equivalent prior to retirement. However, the members working or retired from Apex scale (Rs.80,000 (fixed), Rs.26,000/8000 (Pre-revised)or higher would be eligible for Business Class. As and when the above Economy Measure is relaxed. others may be allowed to travel by their entitled class to the extent of such relaxation. Non-entitled members will be entitled for journey by air, on specific prior approval of Chairman, UGC. The journey by Air India is to be performed for the sectors where it ply. in other sectors,.journey by private airlines will be allowed. The members/experts entitled to travel by air may travel by helicopter in case place is not connected by air. However, hiring of charter helicopter, will not be permissible. The claim for air journey is to be supported by boarding cards.
(ii) Travel by Train: The members/experts will be entitled to travel by all trains including Rajdhani Express/Shatabadi Express, by Ac-2 Tier/Chair Car.
NOTE
(a) Train/Air tickets will be arranged by the UGC Travel DESK for a UGC Meetings, if TA/DA is paid by the UGC.
(b) The cancellation charges shall also be reimbursable in case of cancellation or postponement of meeting by the UGC [For sl. No. 2. (i) & (ii)].  The specific approval for the same would be required for claiming such amount.
(iii) The outstation members/experts for intercity travel from the place of residence/Office to the place of meeting and back or in between the places of residence and meeting place & back (located not more than 350 kms each side) may travel by their own vehicle or by hired taxi (receipt to be produced). In such case, road mileage @ Rs.16/- per km for journey performed between A & A-1 Class cities and North Eastern Regions/Hilly Regions (both stations)and @Rs.12/-per km in other cities will be allowed on point to point basis. No night halting or driver allowance will be allowed. However, toll taxes/entry tax etc, if any, will be reimbursed on production of receipt.

If the distance is more than 350 kms (each side), either the road mileage will be restricted to 350 kms or to the fare of train as per entitlement/air by economy class/AC bus as available on that particular route (as-per the option of member.)

(iv) The local taxi fare at State Transport Authority (STA) rates applicable in the State from residence/office to Airport/Railway Station/Bus Stand and from Place of meeting to Airport/Railway Station/Bus Stand is payable. Where there are no rates notified by State Transport Authority, the Taxi or Own Car fare @Rs.14/-per km and AC Taxi Rs.16/- Per Km. (Rs.25/- for first km upon downing the meter) and Auto-Riksha @ Rs.8/-per km (Rs.25l- for first 2 km upon downing the meter) and thereafter Rs.8/- per km shall be reimbursable. The re-imbursement of pre-paid or post-paid taxi fare (including toll taxes) on point to point basis will be allowed on actual basis on production of receipt. Taxi fare for full day will not be reimbursed.
(v) The night charges @25% will additionally be allowed if starting the journey by road/ by own car or taxi between 11.00 pm. to 5.00 am. [For Sl. No. 2. (iv)]
Local Experts
Local Experts will be reimbursed taxi charges @ Rs.14/- per km. and for “Ac ‘Iaxi @ Rs.16/- per km. from residence/office, as per entitlement, to the place of meeting & back on point to point basis. Taxi for full day will not be allowed for reimbursement.

3. DAILY ALLOWANCE:

(i) Outstation Member/experts:
Following rates of Boarding & Lodging etc. as applicable to the Central Govt- Employee will be applicable to the Experts:-

 

S. No. Classification
Rate per day of Boarding
(Rs.)
Rate per day of Lodging*
(Rs.)
1. Experts working/retired in GP or AGP of Rs.10,000/- and above and also those in pay scale of HAG + and above 750/- 7,500/-
2. Experts in GP or AGP of Rs.7600/- and above but less than Rs.10,000/- 450/- 4,500/-
3. Experts in GP or AGP of Rs.5400/- but less than Rs.7600/- 300/- 2,250
4. Experts in GP or AGP less than Rs.5400/- 225/- 750/-

 

*1. Lodging charges are admissible subject to actual on production of receipt.
2. Boarding charges will be reimbursed on production of receipt/self certification.
3. No lodging charges will be paid if self arrangement is made.
(ii) Local Members/Experts:
 
No DA. is payable to Local Members/Experts.
4. UGC Officers/Officials will be covered under FR/SRs (TA) Rules.
5. This issues with the approval of University Grants Commission in its 508th Meeting held on 27.07.2015.
(Dr. Jitendra Kr. Tripathi)
Joint Secretary (Finance)

Source: http://www.ugc.ac.in/pdfnews/1547480_TA-DA.pdf

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